Assistants for your back office
Hand off the work you keep putting off. You approve everything before it goes out.
Ready-made assistants that draft your replies, quotes, invoice reminders and weekly summary, working from your own business records. Set up for you by a person, for a fixed price agreed in writing.
Built so you stay in charge
You approve first
Anything that goes to a customer is drafted for you to read and send. You choose later which routine jobs can go out on their own.
Your records only
The assistants work from your own contacts, quotes and invoices, and your written rules. When they do not know, they say so and pass it to you.
A record of every action
You can see what each assistant did and when, so nothing happens in the dark.
What they handle
Five jobs most owners are glad to hand off
Enquiries
Customers go cold while you are busy
Every enquiry lands in one list. A reply is drafted for you to approve, and enquiries that go quiet are flagged.
Quotes
Quotes take your evening
A draft quote is built from the enquiry, ready for you to check, adjust and send.
Getting paid
Chasing money feels awkward
Unpaid invoices are tracked, and polite reminders are drafted at the right time for you to approve.
Receipts and bills
A shoebox of paperwork
Send in a receipt or a supplier bill and a draft entry is prepared for you to review.
Your week
You are not sure how the week went
A plain-language summary: new enquiries, quotes waiting, money owed, and what needs you.
Something else?
Tell us the job
If a person does it every week and dislikes it, we will tell you honestly whether an assistant can take it on.
One place for your records
The assistants work on a database you own
Your enquiries, quotes, invoices and the rest of your records live together in one system set up for your business, with daily backups. You can ask for a full copy of your data at any time.
- Enquiries and follow-ups in one pipeline
- Quotes that turn into orders and invoices
- Invoicing with online card and PayPal payments
- Supplier orders and what you owe
- Stock across locations and deliveries
- Projects, tasks and time billed to clients
- Staff records, leave requests and job applicants
- Newsletters and texts, with tracking of which campaigns work
- A website and online shop that feed the same records
- Courses and training with quizzes and certificates
- Counter and restaurant sales that update stock
Honest limits
What we will not promise
They will not act alone on money
Assistants do not make payments or change prices. Those stay with you.
They are not your accountant or lawyer
They prepare and organize. Tax, legal and payroll decisions stay with the right professional.
Payroll and bank feeds are not included
We can prepare figures for your payroll service or accountant, but payroll itself is not run here.
Not every job suits an assistant
If a job needs judgment or a relationship, we will say so rather than sell you a fix that disappoints.
How it works
Start with one job, and measure it
Tell us the job
Pick the one task you most want off your plate.
Agree it in writing
A short call, then a fixed scope and price on paper.
We set it up
We set up that one job and note the hours it takes today.
See what it saves
Compare the hours after. Add more only if it earns its place.
Fixed prices, in Canadian dollars
What it costs
One job
C$1,250 one time
Set up one assistant job on your records, with the database configured for it and 30 days of adjustments after it goes live.
Best for a first job you want to measure.
The full set
C$2,950 one time
All five jobs set up on one database that you own, with 30 days of adjustments after go-live.
Best when enquiries, quotes, invoices and bills all need help.
Monthly care
From C$149 a month
Hosting, daily backups, monitoring and a monthly review of how the assistants are doing.
Starts after go-live. You can cancel with 30 days’ written notice.
Pay in instalments, at no extra cost
No interest and no admin fee. Payments follow the project, so you never pay far ahead of the work.
- One job: 50% at signing (C$625), 50% before handover (C$625).
- The full set: 40% at signing (C$1,180), 30% at day 30 (C$885), 30% before go-live (C$885).
Final files and go-live are released when the last instalment clears. If a payment fails we will tell you, you have five business days to put it right, and work pauses until it is.
Prices exclude sales tax. Your fixed price and scope are agreed in writing before you pay anything.
Questions owners ask
Will it make things up?
It is told to use only your records and your written rules, and to hand over to you when it is unsure. You read each customer message before it goes out.
Do I have to learn new software?
You review drafts and approve them. We set up the rest and show you where to look.
Does this replace my staff?
No. It takes repetitive work off people so they have time for customers.
What does it cost?
One job is C$1,250 and the full set is C$2,950, both one time, plus monthly care from C$149. You can pay in instalments at no extra cost. The scope and price are agreed in writing before you pay anything.
Where is my data kept?
In a database set up for your business, with daily backups. Ask us for the details of where it is hosted and we will tell you plainly.
Can I leave?
Yes. You can ask for a full copy of your data whenever you like.
Tell us your first job
A few words is enough. We reply personally, usually within one business day, and we will not send you marketing emails unless you ask for them.